Definition: Delegate or congress member

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Definition:

Delegates or congress members are all those participants who contribute to the main activity of the congress and have identified themselves to the organiser, stating their name in a register prepared for that purpose.

Comments:

· Participating members without identification should not be considered delegates.

· Participants in specialised congresses ought to carry some form of accreditation with them, displaying their own identification and branding unauthorised participants.

· Free invitations (members invited by the organisation who do not pay enrolment fees but are registered and identified) can be considered members.

· There should be a single register with one opportunity at registration for the whole congress, not a fresh register each day. The number of participants in the congress should be confirmed in such a way that they will not be counted 2 or 3 times.

· All auxiliary services and authorised journalists should be counted separately.

· Specialised congresses should meet all the aforementioned criteria.

· In congresses open to the public, the audience cannot be identified, but at least an effort should be made to manage a receipt book or programme distribution system which can be tallied, instead of estimating the number of participants.
Source:
Eurostat, "Methodological manual for statistics on congresses and conferences", Office for Official Publications of the European Communities, Luxembourg, 2000
Created:
Updated:

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